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What we build
for property managers.

Every part, built for property managers, and connected.

Get a free websiteReal estate and development

The whole cycle.

  1. Lead

    Found

    Someone looking for property managers finds you on Google or in ChatGPT.

    GoogleChatGPTSEO service

  2. Your website

    They land on your website and tap Call.

    Your websiteWebsites service

  3. Prospect

    Missed call

    Nobody can pick up, so the missed call gets a text back in a minute.

    TwilioBooking service

  4. Qualified

    It follows up by text and asks what you would ask.

    ClaudeTwilioAI agents service

  5. Booked

    The visit is booked on your calendar, and they get it in writing.

    Google CalendarBooking service

  6. Client

    On the board

    The job moves across one board, and the crew gets it with the details.

    Your dashboardSlackLead generation service

  7. Maintained or closed

    Review asked

    After the job it asks every customer for a review and a referral.

    Google Business ProfileTwilioMarketing service

  8. Growth

    What worked

    PostHog shows what they did on your site, so the next campaign builds on it.

    PostHogMailchimpMarketing service

Lead

The website

A site that wins owners, with your fees, services and the areas you manage said plainly.

  • Free website, built for your company, on a domain you keep
  • An owner side: services, fees, the areas you manage, a rental analysis request
  • A renter side: current vacancies, how to apply, how showings work, and one official listings page
  • Resident links that go straight to your AppFolio, Buildium or Yardi portal for rent and maintenance requests
  • Search Console
  • Google Calendar
  • PostHog
Northcote, conceptNorthcote hero: the headline Your rentals, leased and looked after above an apartment block at dusk, then three columns for leasing, upkeep and reporting.
Property managers

SEO

Property management pages for each area you manage, found by owners who search for one.

  • An owner page for each city and suburb you manage in, with your fee structure and what it covers
  • Pages for the rental types you take on: single-family homes, small multifamily, HOA-run condos
  • Your Google Business Profile tied to your staffed office, with replies drafted for every tenant review
  • A rental owner guide page: leasing, screening, repairs, the owner portal and when owner statements arrive
  • Google
  • Google Business Profile
  • Search Console

AEO

Plain answers on fees, leases and tenant screening that AI tools can quote to an owner.

  • Answer pages for what rental owners ask an engine: what a manager charges, what a leasing fee covers, how repairs get approved
  • A plain service area and fee page your firm stands behind, the same everywhere your company is listed
  • Pages on the jobs you handle and the ones you hand off, such as evictions and HOA violations
  • A check each month of what ChatGPT, Gemini and Perplexity say about management in your area, and who they name
  • ChatGPT
  • Gemini
  • Perplexity
  • Claude

Lead generation

A rental price estimate that gives owners a number and gives you their name.

  • A rental analysis request: the owner enters the address and gets a rent estimate from your team
  • An owner guide for accidental landlords: renting out the home you moved from, what a manager handles
  • A referral page for real estate agents and investors who send you owners
  • Landing pages for each campaign, with every owner lead tagged by where it came from
  • Google Ads
  • Meta
  • Gmail

Social posts

Available rentals and owner tips posted for you, so the page is never empty.

  • Posts for owners: a turn before and after, a preventive maintenance tip, what a rental analysis shows
  • Vacancy posts with the facts and the showing link, written inside Fair Housing rules
  • Community notes for the neighborhoods you manage in, so renters see a local company
  • Replies drafted for comments and reviews, sent once you approve them
  • Facebook
  • Instagram
  • Nextdoor
  • LinkedIn

Prospect

AI agents

An AI agent sorts owner, tenant and applicant messages and answers the easy ones.

  • An AI receptionist on your site, your listings and your texts, answering from your own policies. It does not answer phone calls: a missed call gets a text back
  • Emergency rules you set: flooding, no heat, gas, lockouts. Those reach your on-call tech at once
  • Routine maintenance requests written up with photos and filed in Buildium, or handed to your team for AppFolio and Yardi
  • Vacancy questions answered from the listing, and a showing offered on the spot
  • Claude
  • Twilio
  • Messenger
  • WhatsApp

Missed calls

A missed call from an owner gets a text back and a consultation time.

  • A text within minutes of a missed call, from a registered number
  • The text offers times for an owner consultation
  • The thread lands on your dashboard, with the caller’s number on it
  • Your phone still rings as it does now; the text goes out only when nobody answers
  • Twilio
Sample missed call

Booking

Owner consultations and showings book into the right person’s calendar.

  • Showing booking on every vacancy listing, self-guided or agent-led, as you set per unit
  • ID check and a short pre-screen before a self-showing code is released
  • Tenant notice sent before any showing in an occupied unit, timed to your lease terms
  • Reminders and an easy reschedule for applicants, so fewer drives end at an empty driveway
  • Google Calendar
  • Calendly
  • Outlook

Client

The dashboard

Every owner lead and rental inquiry on one dashboard, kept apart.

  • Every lead, owner consultation and job in one list, with its stage
  • Each record keeps the texts, the photos and where the lead came from
  • Work sent to the right crew by text, email or Slack, with the tasks set
  • A reminder when a job sits too long in one stage
  • Google Calendar stays, and the dashboard sits beside it
  • Slack
  • Gmail
  • QuickBooks
Sample dashboardYour company

Maintained or closed

Reviews and referrals

Owners and tenants get asked for a review after a lease is signed, with a referral link.

  • A text after every job asking how it went
  • A review ask to every customer, with nothing offered for it
  • A referral link they can send to a friend or a neighbor
  • A check-in reminder for the customers who stay on
  • Google Business Profile
  • Yelp
  • Twilio
Sample review request

Growth

Email campaigns

Owners get a monthly market note, and past leads hear about new services.

  • A monthly owner note beside the statement: what changed in your local rental market, what was repaired and why
  • A renter newsletter: seasonal maintenance tips, rent payment reminders, how to file a maintenance request
  • Renewal warm-ups sent ahead of each lease end, before the renewal offer arrives
  • Repair updates for owners, from approval to finished job
  • Mailchimp
  • Resend
  • Gmail

PostHog analytics

PostHog shows whether owners read your fees page or leave at it.

  • Which pages bring calls, forms and owner consultations, week by week
  • Where each visitor came from: Google, Maps, an AI answer, an ad or a post
  • The steps from the Owner services page to the form, and where people stop
  • Search Console’s searches beside PostHog’s visits
  • PostHog
  • Search Console
Sample PostHog analyticsThis week

Session replay

Session replay shows the owner who opened the rental estimate and stopped.

  • Replays of real visits to the Owner services page
  • What people type into the form stays masked
  • Rage clicks and dead ends marked on the timeline
  • The fix goes live, and the next replays show whether it worked
  • PostHog
Sample session replay0:52

Monthly numbers

Each month you see owner leads, consultations and doors signed.

  • Every request this month, where it came from and what it became
  • Owner consultations booked, quotes sent and jobs signed, with the money attached
  • How fast each lead got its first reply
  • What we change next month, and why
  • PostHog
  • QuickBooks
Sample monthly reportSample month

How it connects

Every lead reaches one dashboard, and QuickBooks stays for the books.

What we build

Your dashboard

What you keep

  • Google Calendar
  • Calendly
  • QuickBooks

More trades

Real estate and development

Free website

Sample calendar

Today

  • Showing booked
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